Conversation Frameworks

Proven approaches for the tough conversations you've been putting off. Pick a framework and try it with our AI coach.

Conflict Resolution

Nonviolent Communication (NVC)

A four-step process for expressing yourself honestly while hearing others empathetically. Developed by Marshall Rosenberg.

Steps:

  1. Observe: State the facts without judgment
  2. Feel: Express how the situation makes you feel
  3. Need: Identify your underlying need
  4. Request: Make a clear, actionable request

Example

"When I see the dishes left in the sink overnight (observation), I feel frustrated (feeling) because I need a clean shared space to feel at ease (need). Would you be willing to wash your dishes before bed? (request)"

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Giving Feedback

SBI Feedback Model

A structured approach for delivering clear, specific feedback. Situation-Behavior-Impact keeps feedback objective and actionable.

Steps:

  1. Situation: Describe when and where
  2. Behavior: Describe the specific behavior you observed
  3. Impact: Explain the effect of the behavior

Example

"In yesterday's team meeting (situation), when you interrupted Sarah twice during her presentation (behavior), it made it harder for the team to follow her proposal and she seemed discouraged (impact)."

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Radical Candor

Kim Scott's framework: care personally while challenging directly. The sweet spot between being a pushover and being a jerk.

Steps:

  1. Check your intention — are you trying to help them grow?
  2. Show you care about the person, not just performance
  3. Be specific and direct about the issue
  4. Give feedback immediately, in private for criticism
  5. Gauge their reaction and adjust your approach

Example

"Hey, I wanted to talk because I think you're capable of much more than what I saw in that presentation. The data was solid, but the narrative got lost in too many slides. Want to do a dry run together before the board meeting Friday? I think with a tighter story, you'll knock it out of the park."

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Setting Boundaries

DEAR MAN (DBT)

A dialectical behavior therapy skill for asserting yourself effectively while maintaining relationships.

Steps:

  1. Describe the situation factually
  2. Express how you feel about it
  3. Assert what you want clearly
  4. Reinforce why it benefits both parties
  5. Stay Mindful — keep focus on your goal
  6. Appear confident even if you're nervous
  7. Negotiate — be willing to give to get

Example

"I've been covering your Saturday shifts for three weeks (describe). I'm feeling burned out and need my weekends back (express). I'd like us to return to the original rotation starting next week (assert). That way we both get fair time off and I'll be more energized for our shared weekday shifts (reinforce)."

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High-Stakes Discussions

STATE Method

From Crucial Conversations — a framework for speaking up when stakes are high, opinions vary, and emotions run strong.

Steps:

  1. Share your facts — start with the least controversial element
  2. Tell your story — explain the conclusion you're drawing
  3. Ask for the other's path — invite their perspective
  4. Talk tentatively — express your story as opinion, not fact
  5. Encourage testing — make it safe to disagree

Example

"I noticed the last three project deadlines slipped by a week each (share facts). I'm starting to wonder if our estimation process needs adjusting (tell story). What's your take on what's happening? (ask for path) I could be missing context here (talk tentatively) — I really want to hear if you see it differently (encourage testing)."

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Negotiation

BATNA Negotiation

Best Alternative to a Negotiated Agreement — know your walk-away point to negotiate from a position of clarity.

Steps:

  1. Identify your Best Alternative if the negotiation fails
  2. Estimate the other party's BATNA
  3. Set your reservation point — the minimum you'll accept
  4. Aim high with your opening position
  5. Create value before claiming it — expand the pie

Example

"Before negotiating a raise, I identified that I have a competing offer at $120K (my BATNA). My company would need 6 months to replace me (their BATNA is weak). I opened at $135K, knowing I wouldn't accept less than $125K. I also proposed leading a new initiative — creating value for both sides."

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